Five Things To Consider When Choosing A Facilities Management Company

Here at UK Gutter Maintenance, we work with a variety of companies to address their gutter cleaning needs, including working with clients directly, as well as with a number of facilities management companies. As such we know a thing or two about what a good facilities management company should look like, and what to consider when choosing one.

With the right decision, you can expect to enjoy both cost savings and improved efficiency from having professional oversight of your property from an expert facilities management company, particularly if you’re running a multi-site business. But there are many factors to consider when choosing one, so how do you decide which is best for your organisation’s needs? Here we share five key considerations that will help guide you through the process of selecting an experienced and reputable facility manager for your estate.

Know Your Needs

Whether you’re a business owner, Operations Director or Buildings & Estates Manager, it’s important to understand what kind of services you need from a facilities management company to ensure that they are the right fit for your business, and this includes ensuring that they consider any quirks or variables which are specific to your business. For instance, do you require regular cleaning services or occasional deep cleaning? Do you need a provider who can manage your on-site security or your building’s energy efficiency? Are you looking for someone to provide routine gutter maintenance services to ensure your outside is as pristine as your inside? Understanding your needs is key to pinpointing the right facilities management partner who can offer you tailored services that meet your business’s unique needs. By doing so, you’ll be able to maximise your facility’s efficiency, minimise costs and ensure that your operations run smoothly.

Research Different Options

When it comes to facilities management, it’s crucial to find a company that can meet your needs whilst providing high-quality service. Researching different options can help you to understand what kind of services are available in the market, allowing you to compare pricing and customer reviews. Whilst it can seem like a daunting task, taking the time to find the best facilities management company for you can save you time, money, and stress in the long run. It may be that you don’t actually need a facilities management company at all, and would prefer to tender specific elements of their services to individual companies who are specialists in their field. For example, you may wish to have heating and plumbing experts looking after your boilers or a gutter maintenance specialist such as ourselves to take care of your gutters and roofing.

Check References and Reviews

Just as it is when buying or entering into a contract for anything, when it comes to selecting a facilities management company, checking references and reviews should be a top priority. It’s a crucial step to getting a better understanding of how the company operates and their level of service. Asking for references from previous clients can give you insight into things like reliability, communication, and overall satisfaction. Once you have those references, be sure to follow up with them and ask specific questions about their experience with the company. This way, you can make an informed decision about whether or not a particular company is the right fit for your needs. Remember, taking the time to check references is an investment in the future success of your facility.

Contract Length

When selecting a facilities management company, one important aspect to consider is the length of contract you are willing to commit to. It is crucial to determine the optimal duration of the contract that meets your organisation’s needs. Longer contracts typically come with more favourable rates and allow for the company to invest in your facilities for a longer period of time. However, shorter contracts provide flexibility in the event that your organisation’s needs change or you are dissatisfied with the services provided. Ultimately, it is important to carefully assess your needs and weigh the pros and cons before signing on the dotted line.

Get It In Writing

It’s always important to clearly outline any agreements made between yourself and others. Whether it’s a business deal or a personal arrangement, making sure everything is in writing can save a lot of headaches down the line. A written contract can help to clarify any confusion over terms or expectations, ensuring that both parties are on the same page. Not only this, but it may be an idea to obtain a Service Level Agreement (SLA) which defines the level of service expected from a vendor, laying out the metrics by which service is measured, as well as remedies or penalties should agreed-on service levels not be achieved. This goes that one step further than a simple contract, which typically only dictates payment and length of the service. Ultimately though, by having at least one physical document to refer back to, everyone involved can feel confident that they understand their responsibilities and obligations.

All in all, when it comes to choosing the right facilities management company for your business, it is essential to do your research and understand what services you need. Not only should you consider the different options available and compare their services, pricing, and customer reviews, but also check references of any potential providers to make sure they are reliable. Furthermore, you should also determine how long you would like to be tied into a contract with them before signing on the dotted line as well as ensure that all agreements are written out in a contract. Taking these measures will help guarantee that you pick the right facility management company who will meet your needs and expectations while allowing your business to thrive.

Why Facilities Management best practice can help meet carbon emission targets

As businesses strive to meet increasingly challenging carbon emission targets, Facilities Management professionals must rise to the occasion and explore ways in which they can make a difference by bringing best practice into operations. From energy management systems and renewable sources of power to smart monitoring solutions and improved processes, optimised Facilities Management strategies play an essential role in reducing emissions while also improving efficiency levels within commercial properties. In this article, we delve deeper into how best practice protocols implemented at a facilities level can help organisations achieve their greenest goals.

INTRODUCING THE IMPORTANCE OF FACILITIES MANAGEMENT IN MEETING CARBON EMISSION TARGETS.

Meeting carbon emission targets is a huge challenge facing us today. Unfortunately, many activities are difficult or even impossible to decarbonize, meaning that our options for reducing emissions are limited. Fortunately, facilities management provides some promising opportunities for achieving our carbon emission targets. Through best practices such as energy management systems, energy audit and retrofitting measures, FM departments can play an important role in helping businesses and organisations meet their goals of reducing emissions. By introducing and embedding these processes into existing procedures, we can help ensure a better future with quieter and cleaner operations within our own facilities.

DEFINING THE KEY ELEMENTS OF FACILITIES MANAGEMENT BEST PRACTICE.

Facilities Management is a complex area, involving a range of elements and practices. These activities aim to ensure that facilities are maintained in safe and efficient working condition, but best practice goes beyond this to include reducing costs, promoting sustainability and meeting carbon emission targets. Key elements of Facilities Management best practice therefore include energy efficiency measures such as LED lighting technology, policies on water use and reuse as well as waste stream management. In addition, strong links between communications systems used by both customers and staff should be put in place to ensure that integrated real-time data can be used to identify trends and enable timely decision making. Ultimately it is through the combination of these key elements that Facilities Management becomes an effective approach for organisations looking to change their environmental performance.

EXAMINE HOW ENERGY EFFICIENCY CAN REDUCE CARBON EMISSIONS AND IMPROVE OVERALL BUILDING PERFORMANCE.

Energy efficiency is a key factor in reducing overall carbon emissions and improving a building’s performance. By understanding the best practices for Facilities Management, businesses can make well-informed decisions about their heating, cooling, lighting and other energy requirements. Journeying down this path can result in a lower carbon footprint through focusing on improved equipment efficiency, proper scheduled maintenance and utilising renewable sources of energy. Reducing unnecessary energy costs also leads to potential monetary savings as well as improved occupant health and comfort. Working with facilities management best practice is thus an essential step for any business looking to make meaningful strides against its greenhouse gas reduction targets.

EXPLORING THE BENEFITS OF IMPLEMENTING SMART TECHNOLOGIES TO MONITOR ENERGY USAGE.

Implementing smart technologies to monitor energy usage is a great way for Facilities Managers to reduce their carbon emissions, as well as helping the organisation reach its targets. Smart technology can accurately measure energy consumption – something that would be difficult and time consuming to do manually – and alert Facilities Managers when there is wasteful or unexpected usage. Through more precise data collection, it can also help with controlling temperatures in different zones of a building, and enable automated electricity metering adjusted to occupant occupancy levels. By having real-time insight into the performance of building systems – such as ventilation, heat pumps and lighting – Facilities Managers can leverage potential efficiency gains. Smart technology thus gives the occupational end user better visibility of their energy footprints, making them more aware of how they can contribute towards meeting environmental targets.

DISCUSS STRATEGIES FOR CUTTING COSTS WHILE IMPROVING ENERGY EFFICIENCY.

In order to effectively reduce costs and improve energy efficiency, a key strategy is for Facility Managers to review their processes and operations. Reducing their reliance on traditional methods can help create more efficient processes that save time, money and energy. For example, the shift from manual processes to using digital solutions such as automated asset tracking and integrated building management systems allow companies to greatly reduce their carbon emissions by optimising heating and cooling settings, as well as lighting schedules. Additionally, conducting energy audits can reveal ways in which unnecessary energy is being wasted and enable Facility Managers to make more informed decisions about how they operate their facilities with greater efficiency. Implementing these strategies, along with other eco-friendly initiatives such as meadow planting or greywater recycling systems, provides an effective way to cut costs while reducing the company’s overall carbon footprint.

HIGHLIGHTING THE ROLE OF GREEN BUILDING STANDARDS AND REGULATIONS IN EMISSIONS REDUCTION EFFORTS.

Green building standards and regulations are a powerful tool for helping to meet carbon emission targets. By focusing on creating efficient buildings that reduce energy consumption, investments in facilities management best practices can help to reduce emissions from buildings. From efficiency upgrades and renewable energy solutions to smart operational practices, such as regular maintenance checks or implementing low-carbon building materials, these measures can have a big effect on reducing the environmental impact of buildings while providing long-term cost savings. Additionally, these measures work hand-in-hand with other mitigation efforts, such as investing in safer modes of transportation like electric vehicles or waste disposal protocols that mitigate methane production. Knowing the role that green building practices play will help ensure equitable and effective carbon emissions reduction strategies in the future.

Facilities Management best practice is essential for both reducing carbon emissions and improving building performance. The key elements of this approach include energy efficiency, smart technologies to reduce energy usage, cost cutting strategies, and adherence to green building standards and regulations. All these tactics are necessary to help organisations meet their sustainability targets. However, the success of these efforts hinges on having a reliable and competent partner that understands the value of such initiatives. With the right partner, the organisation can take strides towards not just meeting but exceeding its carbon emission targets – no matter what size or scale of project it aims to tackle.

Five Facilities Management Hints and Tips You Need To Know

Are you a facilities manager struggling to keep up with the demands of your job? If so, you’re not alone. According to a recent survey, nearly 70% of facilities managers said they are overwhelmed by the sheer number of tasks they have to juggle on a daily basis.

But don’t despair – there are ways to get ahead of the chaos and take control of your workload. In this blog post, we’ll share five facilities management hints and tips that will help you get organised and streamline your operations. So read on, and take back control of your facilities today!

Understand your building and what it needs – every facility is different and has different requirements.

It is important to understand the demands of your building and plan accordingly. Every facility has different needs, ranging from operational issues such as energy efficiency or maintenance timelines, to design concerns like architectural style and building materials. A comprehensive evaluation will help balance all of these factors and determine the desired priorities for a particular building. Looking at the history of past needs and changes can also provide more insight into both current requirements and potential future evolution. Working collaboratively with building owners, occupants, operations professionals, designers and contractors can make sure that everyone’s goals for the building are addressed. Ultimately, ongoing evaluation is essential to ensure the health of any facility.

Have a plan in place for when things go wrong – because they inevitably will at some point!

At times, life can seem overwhelming and it can feel like we are constantly dealing with issues. It’s important to remember that things don’t always go according to plan and having a strategy in place to cope with these unexpected changes is key. Having a backup plan when issues arise allows us to still focus on achieving our goals rather than getting derailed along the way. This can provide a sense of comfort by offering us the security that we have something in place for when push comes to shove. Creating contingency plans for when something goes wrong is a great way to remain confident despite potential roadblocks, so take the time to map out your options through both good and bad times.

Be prepared to change your plans on the fly – be flexible and adaptable to whatever comes your way.

Flexibility and adaptability are two essential tools that you must have in your toolbox when it comes to staying successful in challenging conditions. Whether you encounter a roadblock or an unexpected opportunity, being prepared to change up your plan of attack is a great way to make sure that you keep moving forward. Being able to think on your feet and pivot quickly to adjust for new circumstances allows you to stay ahead of the curve, instead of getting left behind when things take an unexpected turn. With this skill in your arsenal, you’re guaranteed to set yourself up for success no matter what life throws at you.

Keep communication open between all parties involved – from tenants to contractors, everyone needs to be on the same page.

Establishing clear and open communication between tenants, landlords and contractors is essential for the smooth running of a rental property. Keeping all parties informed allows for proactive problem solving and increases the chances of discrepancies being avoided. As a landlord, one way to ensure effective communication is to set up regular check-ins or meetings with tenants so any issues can be discussed in a timely manner. It’s also important to create an open line of dialogue with contractors working on the property, so that everyone is aware of what needs to be done, when it needs to be done, and who is responsible for communicating progress. When all involved have access to information and understand their roles in the process, it’s more likely that issues will be identified before they become bigger problems.

Always stay organised and keep good records – this will save you time and hassle down the line.

Having good organisational habits and keeping up with your records can save you a lot of headaches. Being organised allows you to easily access important documents when needed, meaning you don’t have to waste time searching for them. It also means you have the right information needed so that you can make the best decisions in all your endeavours. Regularly updating and managing records not only ensures you don’t overlook crucial details but also allows you to stay on top of deadlines, saving stress and frustration down the line. Making a commitment to always stay organised and keep good records will pay off in the end!

All in all, managing your building can be a real challenge, but with the right approach it doesn’t have to be. It’s important to take the time to understand your building and its unique needs, while at the same time anticipating any potential issues that could arise. Be kind and keep open communication between everyone involved in order for problems to be solved quickly and efficiently. Additionally, stay organised and keep detailed records of everything that happens – this will benefit you greatly when something goes wrong. Knowing how to appropriately manage a facility involves having a good plan as well as being able to roll with whatever changes come your way. If you remember these guidelines, then running a successful facility will become much easier!

Warehouse Safety: Keeping your warehouse a safe environment to work in

Operations in a warehouse can be extremely unsafe if the correct safety measures aren’t put into place and followed. It’s crucial for warehouse managers to be up-to-date on the latest safety regulations to ensure that their employees are working in a safe environment. By implementing some simple warehouse safety precautions, you can help keep it a safe place to work. Read on to learn more about warehouse safety and how you can make sure your facility is compliant.

Why is warehouse safety important?

Warehouse safety is fundamental for many reasons. From preventing catastrophic accidents, to making sure delicate cargo arrives unscathed, there are numerous ways that warehouse safety can be beneficial. Furthermore, it creates a productive and attentive work environment by promoting security measures that protect employees on the ground floor. Neglecting any safety protocols can be costly not only in financial terms but also in potential reputational damage caused by lapses that could occur due to insufficient measures. All in all, warehouse safety should remain an integral part of any business’s day-to-day operations and should never be overlooked when planning strategic short-term and long-term goals.

What are some potential health and safety hazards in a warehouse environment?

Working in a warehouse environment can come with potential health and safety hazards. The material stored, for example, can consist of boxes that are stacked too high, unsecured loads and even sharp edges of product packaging. Additionally, if proper storage and handling procedures are not followed, lifting or carrying heavy products can result in back or musculoskeletal injuries. Other risks include slips, trips and falls as well as physical and mental fatigue from long periods of standing or repetitive motion. To ensure optimal safety in a warehouse environment it is important to identify the potential hazards by regular risk assessment and also follow legal regulations to keep employees safe on-the-job.

Top tips for keeping your warehouse a safe environment to work in.

Warehouse safety is no small concern; it keeps your team safe, reduces risk of injury and also costs associated with any accidents. As such, it’s important to ensure that your warehouse environment is as safe as possible.

  1. Equipment: Start by making sure to invest in proper equipment and supplies like gloves, protective eyewear, and other gear for handling heavy items safely.
  2. Shelving: Investing in the correct shelving or racking is absolutely vital to ensure goods are stored safely, reducing the risk of items falling or becoming damaged during storage.
  3. Digitse: Keeping records electronically means scanning barcodes instead of manually inputting data into a spreadsheet, and ultimately means less paper laying around!
  4. Building Maintenance: One of the most important aspects of keeping your warehouse safe is ensuring that the building itself is in good condition. This means that the outside of the warehouse, including lorry bays, is free from obstructions, guttering is regularly cleaned and maintained, roofing is in good condition, and that a full maintenance schedule is in place which includes daily tasks such as sweeping.
  5. Training: Educate your staff on different safety practices so they can take proactive measures when needed and develop safe habits throughout their daily routines.

Incorporating these tips should help keep your warehouse a safe and efficient environment for everyone.

Ultimately, a warehouse is only as safe as the people who work in it and the conditions that are present. By taking a few simple steps to improve safety, you can protect your employees and your business. Always make sure you keep your warehouse clean and organised, provide adequate lighting and signage, and ensure that all equipment is properly maintained. Have a Safety Committee or Manager to oversee these efforts and promote a culture of safety in your workplace. With these measures in place, you can help create a safe environment for everyone in your warehouse.

How to make your commercial premises more welcoming to visitors

They say first impressions are everything. In fact, some studies have shown that 55% of first impressions are visual, meaning that it’s more important than ever to make sure your business’ premises look the part when visitors come to your site. That’s why we’re presenting you with a few tips on how to make your commercial premises more welcoming to visitors, not only in 2023 but far beyond too!

Keep your roof and gutters clean.

Naturally, we start with keeping your roof clean and your gutters free from debris. You may think that your visitors won’t look up or inspect your roof and guttering…but they’ll almost certainly look up if they get dripped on by a leaking gutter or a loose piece of moss falls on their nice clean blazer! You need to ensure that your premises receives routine gutter maintenance so that gutters don’t become clogged up with various bits of foliage, and that your roof is regularly cleaned, reducing the risk of bits falling off into the gutters.

Clean your windows

Many commercial premises have large windows to let lots of natural light into the building, particularly if it’s a retail store or an office on an industrial park. Keep your windows free from bird droppings, grime and fingerprints and schedule in regular window cleaning.

Keep your car park in good condition.

Nobody visiting your premises wants to be weaving in and out the way of potholes which could potentially cause damage to their vehicle, driving over lots of loose gravel or struggling to find a proper parking space due to a lack of marked bays. Car parks also often find themselves full of litter which flies out of peoples cars on windy days, so make sure that any loose bits are picked up and disposed of in the proper manner. Remember, car parks are often the first thing a visitor experiences when they turn up at your premises, so it’s absolutely vital that it’s free from potholes, litter, leaves and overgrown weeds!

Make all signage clear and obvious!

Your visitor has potentially gone to great lengths to come and see you, possibly by driving for considerable time, and so the last thing they’re going to want to do is to try to locate the right unit or office. This is not only incredibly frustrating for them, but it also could be wasting precious time which they could be spending with you. Make sure your business is signposted as accurately and as obviously as possible, and try to offer signage well in advance of them having to make a manoeuvre such as turning into an industrial estate.

Provide a warm and welcoming reception area.

When a visitor has driven a long time or caught multiple trains, buses and taxis to come and see you, they’re going to want to be welcomed into a comfortable reception area and greeted in a professional and friendly manner. It could be a great idea to build a reception area which has comfortable seating, beverages are offered and that clear instructions are given if needed, such as how to sign in and out, where emergency exits are, and any PPE which has to be worn whilst on site. Also, consider the temperature of both the reception, and the building as a whole; visitors want to be comfortable and not freezing cold due to overenthusiastic air conditioning or boiling hot due to faulty heating systems!

So there we have five key things to consider when making your premises more welcoming to visitors! If you need help in making your commercial property more appealing by having its roof cleaned or its gutters cleared, then we are here to help! Get in touch with us today by calling 01748 835 454 or send an email to info@ukgutters.co.uk.

What to look for when choosing an commercial gutter cleaning company

Choosing to partner with a commercial gutter cleaning company can be a minefield. There are quite a few different companies out there, from nationwide contractors such as ourselves, to smaller sole-trader outlets, and just like any service, supplier, partner or contractor, you need to ensure that the company you select to clean your commercial property’s gutters is reputable and are up to delivering the service they say they can. That’s why we’ve written this piece on what to look for when making your choice.

Experience

Experience really can make the difference when it comes to commercial gutter cleaning. With years of experience comes familiarity, expertise and of course an excellent level of knowledge, and hopefully reputation too! Here at UK Gutter Maintenance, we have been delivering high quality service and expertise since 2008, with many of our staff having decades of experience in the industry.

Qualifications

Qualifications can be just as important as experience. Not only do they offer proof that the company or individual concerned is certified to be undertaking the task, but qualifications in the industry or sector also help offer you peace of mind that there has been accreditation from a specific governing body or regulator.

Communication

Communication is absolutely vital when it comes to choosing a contractor for any piece of work on your commercial or industrial premises. It starts right from the very moment you think about making an enquiry. Was the potential contractor easy to find on Google? Did their website offer you the information you need? Were their contact details easy to find? From then on, consider how quickly the company gets back to your enquiry, and how clear they are with their response. A personal touch is always a good sign, which usually means a phone call to whoever has enquired.

Price

Of course, many decisions in life are based on finance, and choosing a commercial gutter cleaning contractor is no different for a lot of businesses. However, there is that old saying “you get what you pay for” and various others with a similar sort of sentiment… At UK Gutter Maintenance, our prices are reflective of our knowledge, skills and experience, as well as our all round service, whilst also aiming to ensure that we are competitive. This has served us well over the years, and is part of the reason why we’ve partnered with so many businesses, including several household names, over the years.

Case Studies, testimonials & reviews

Case Studies, testimonials and reviews are a brilliant indication of a business’ previous success and performance on jobs and tasks similar to the one you’re enquiring about. Any company worth their salt will be able to provide examples of previous work and a testimonial or review from the client. Some will even happily provide you with the contact details for the relevant contact at a previous job so you can hear it straight from the client directly! We have a number of testimonials from current and former clients available to read on our website, or for those looking for a little more detail, a selection of case studies too!

These are just five things to look for when choosing a commercial gutter cleaning company, but of course there may be some other elements which we’ve not mentioned in any great detail, such as the areas they cover and their appearance. Overall though, whatever your commercial gutter cleaning needs, UK Gutter Maintenance are here to help you.

Preparing your Commercial Property for Autumn

September is here, and with it, the cooler temperatures, wetter weather and, despite the vibrant colours which nature brings, conditions which could potentially cause damage to your commercial property. That’s why we’ve put together this piece on preparing your commercial property for Autumn, identifying areas on which to focus around the start of the season in order to ensure that your commercial property is fighting fit for the autumn and winter.

Gutters

Being commercial gutter maintenance specialists, it’s only natural that we should start with your business’ guttering! Dirt and debris can build up over time, especially if you don’t have a routine gutter maintenance schedule, and this will block your gutters. Blocked gutters can lead to rainwater damage both to the gutter itself, along with structural issues.

Roofs

As the colder, wetter months approach, inspecting the roof of your commercial property becomes a vital part of building maintenance. The last thing you need is a leak, which could potentially cause damage to stock, machinery or other assets, or loose tiles or boards which could potentially cause damage to people or other property.

Fortunately, here at UK Gutter Maintenance, we offer commercial roofing services as well as our guttering options, so you can address these aspects in one go!

HVAC

The last thing you or your employees want when it gets cold is to be chilly when at work! Therefore, it’s absolutely vital that your heating, ventilation, and air conditioning systems are working as they should. Schedule in a service as soon as you can to make sure that your filters are clean, thermostats are calibrated and that supply registers are adjusted.

Water Pipes

All outside and exposed water pipes need to be checked for leaks and damage. It’s also important to make sure that the pipes are well insulated for the winter. This will help stop the pipes from freezing and bursting, which could prove costly should the worst happen.

Landscaping

As with domestic properties, it’s important to undertake any necessary landscaping work, such as removing any trees, branches or shrubbery which could potentially have an impact on your commercial buildings’ structure or prove to be a health and safety hazard. Ensure that fire exits are clear from vegetation, branches do not overhang your roof and that there are no loose paving stones or potholes across the premises.

Exterior and Surfaces

Whilst you’re checking your roof, guttering and drainage, it’s also worth checking all of the exterior of your commercial property. Look for cracks, holes, chips or any indication of structural problems. In terms of holes and cracks, moisture will easily be able to get into these in the cooler months, being absorbed by the bricks and mortar, which could cause major problems in the future.

So there we have six key elements to remember when preparing your commercial property for autumn. If you have any questions, or would like more information on our guttering or roofing services, then please feel free to get in touch with us.