Five Facilities Management Hints and Tips You Need To Know
Are you a facilities manager struggling to keep up with the demands of your job? If so, you’re not alone. According to a recent survey, nearly 70% of facilities managers said they are overwhelmed by the sheer number of tasks they have to juggle on a daily basis.
But don’t despair – there are ways to get ahead of the chaos and take control of your workload. In this blog post, we’ll share five facilities management hints and tips that will help you get organised and streamline your operations. So read on, and take back control of your facilities today!
Understand your building and what it needs – every facility is different and has different requirements.
It is important to understand the demands of your building and plan accordingly. Every facility has different needs, ranging from operational issues such as energy efficiency or maintenance timelines, to design concerns like architectural style and building materials. A comprehensive evaluation will help balance all of these factors and determine the desired priorities for a particular building. Looking at the history of past needs and changes can also provide more insight into both current requirements and potential future evolution. Working collaboratively with building owners, occupants, operations professionals, designers and contractors can make sure that everyone’s goals for the building are addressed. Ultimately, ongoing evaluation is essential to ensure the health of any facility.
Have a plan in place for when things go wrong – because they inevitably will at some point!
At times, life can seem overwhelming and it can feel like we are constantly dealing with issues. It’s important to remember that things don’t always go according to plan and having a strategy in place to cope with these unexpected changes is key. Having a backup plan when issues arise allows us to still focus on achieving our goals rather than getting derailed along the way. This can provide a sense of comfort by offering us the security that we have something in place for when push comes to shove. Creating contingency plans for when something goes wrong is a great way to remain confident despite potential roadblocks, so take the time to map out your options through both good and bad times.
Be prepared to change your plans on the fly – be flexible and adaptable to whatever comes your way.
Flexibility and adaptability are two essential tools that you must have in your toolbox when it comes to staying successful in challenging conditions. Whether you encounter a roadblock or an unexpected opportunity, being prepared to change up your plan of attack is a great way to make sure that you keep moving forward. Being able to think on your feet and pivot quickly to adjust for new circumstances allows you to stay ahead of the curve, instead of getting left behind when things take an unexpected turn. With this skill in your arsenal, you’re guaranteed to set yourself up for success no matter what life throws at you.
Keep communication open between all parties involved – from tenants to contractors, everyone needs to be on the same page.
Establishing clear and open communication between tenants, landlords and contractors is essential for the smooth running of a rental property. Keeping all parties informed allows for proactive problem solving and increases the chances of discrepancies being avoided. As a landlord, one way to ensure effective communication is to set up regular check-ins or meetings with tenants so any issues can be discussed in a timely manner. It’s also important to create an open line of dialogue with contractors working on the property, so that everyone is aware of what needs to be done, when it needs to be done, and who is responsible for communicating progress. When all involved have access to information and understand their roles in the process, it’s more likely that issues will be identified before they become bigger problems.
Always stay organised and keep good records – this will save you time and hassle down the line.
Having good organisational habits and keeping up with your records can save you a lot of headaches. Being organised allows you to easily access important documents when needed, meaning you don’t have to waste time searching for them. It also means you have the right information needed so that you can make the best decisions in all your endeavours. Regularly updating and managing records not only ensures you don’t overlook crucial details but also allows you to stay on top of deadlines, saving stress and frustration down the line. Making a commitment to always stay organised and keep good records will pay off in the end!
All in all, managing your building can be a real challenge, but with the right approach it doesn’t have to be. It’s important to take the time to understand your building and its unique needs, while at the same time anticipating any potential issues that could arise. Be kind and keep open communication between everyone involved in order for problems to be solved quickly and efficiently. Additionally, stay organised and keep detailed records of everything that happens – this will benefit you greatly when something goes wrong. Knowing how to appropriately manage a facility involves having a good plan as well as being able to roll with whatever changes come your way. If you remember these guidelines, then running a successful facility will become much easier!