Summer checklist for Facilities Managers

It might not feel like it but now we’re in July, it’s officially summer. That means long summer holidays and warmer dryer weather (we can hope). As a result facilities are working overtime to keep occupants cool, dry and healthy. All this means facilities managers will be doing a lot of overtime. To make things that little bit easier we’ve put together a checklist all FMs should be working through over the next few months.

Start at the top – inspecting the roof

• Check for areas where water is pooling after heavy rain
• Look out for signs of wear, cuts or stress
• Make sure there are no vines or trees threatening the roof or guttering
• Ensure any skylights are still water tight
• Make sure everything is sealed properly – flashing, pitch points and other roof penetrations
• Ensure drains and downspouts aren’t clogged – if you find that they are give us a call

Don’t lose your cool – checking HVAC systems

• Make sure thermostats are properly calibrated
• Check all air filters every 30 days
• Inspect cooling towers for proper water treatment feed rates, blowdown and level controls
• Lubricate compressor fan motors every 90 days and make sure they’re running at (or below) their specified amp rating
• Ensure HVAC preventative maintenance programs are adequate given the systems age and spec

Check the power – electrical inspection

• Ensure emergency light systems are working as they should be
• Make sure you’ve “exercised” emergency generators in the last 14 days
• Test circuit breakers to make sure they’re working properly and not tripping when they shouldn’t be
• Exchange all extension cords for proper permanent wiring
• Look out for dead bulbs in areas that need to be properly lit like car parks.
• Stock up on spare fuses, bulbs and batteries

Keep a record – make sure documents are all up to date

• Emergency response and business continuity plans
• Facilities, HR, IT, and senior management contacts lists
• Irrigation and landscaping inspections
• Exterior walls, doors, and window inspections
• Systems furniture condition
• Elevator inspections
• Fire protection system inspections
• Capital and operating budget status
• Progress toward personal and professional goals

While this list isn’t exhaustive it is a great place to start and a great way to put your mind at rest before embarking on your own summer holiday. If you need any more information on inspecting your roof you can read our blog post on the topic here. If you need a professional opinion when it comes to your roof or guttering give us a call on 0178529154.